One of the best things that you can have when you are
planning a party or event of any size is a written party timeline and master
shopping list. By making yourself a good
solid timeline and comprehensive list for shopping, you can ensure that your
party goes off without a hitch.
Here are seven tips from professional party planners to get
you on the right track in planning your shopping list and timeline:
Tip #1 – No matter what the size of your event, if it is for
children or adults, a wedding or a simple birthday party, you must have a
master shopping list as well as a good timeline. Simply use a pen and paper and decide on how
long things will take you to do and start filling in your timeline. And, while you are going through the process,
this is the time to start a shopping list as well.
Tip #3 – Before you can start to build your timeline and
shopping list, first you must decide on where your party or event will be held
and how many people you will be inviting.
If you will be using an event location or a restaurant, you need to
secure your space before moving along to do anything else.
Tip #3 – Once you have secured your location for your party,
then you can start to build your lists. To
start building your timeline think about the things you will need to do before
the party, such as send out your invitations.
If you will be having them custom printed you will need to allow extra
time for the printing before you can mail them out to your guests.
Tip #4 – Now that you have your date and location secured,
and you have ordered your invitations, if necessary, then it is time to think
about what you will be doing at your party, what type of food and drinks will
be on the menu, and how long you want the party to last. Dedicate a single sheet of paper just to your
party day and list everything you will need to do, in order, by time. For example, preparing food before guests
arrive would be at the top of the sheet of paper, while giving out party favors
may be at the absolute bottom.
Tip #5 – In addition to your timeline for the day of the
party, you will also want to formulate a timeline for the two weeks or so
leading up to the event. Here you will
need to block out time for cleaning, shopping, decorating, etc…
Tip #6 – As you do each of the steps above, you will start
to develop a good timeline and a great shopping and supplies list of things
which you will need. This will be a
great help to you and can even help you to remember to pick up things that you
might otherwise have forgotten. In
addition, you will also start to see if there will be any conflicts in your
timeline where you might need to move a few things around or enlist the help of
others.
Tip #7 – Once you have your lists generated then it is time
to stick to them and make sure everything gets done. If you are finding that you have more work to
do than time to do it in, it is perfectly acceptable to ask other people to
help you with carious parts of the event.
In fact, most people you will find would be happy to help you.
If you will be hosting a party or event, the best thing you
can possibly do for yourself is to follow these tips, and others you hear from
friends, and develop yourself a good timeline and master shopping list. By writing things down, you will much more
clearly see what you need to do and what you will have time to do
yourself.
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